Terms & Conditions

Mera Bookkeeping LLC

Effective Date: October 11, 2026
Business Location: Melbourne, Florida, United States
Website: www.merabookkeeping.com

1. Introduction and Agreement

Welcome to Mera Bookkeeping LLC.

These Terms & Conditions ("Terms") govern the professional bookkeeping services provided by Mera Bookkeeping LLC ("Company," "we," "us," or "our") and the applicable use of our website.

By electronically or physically signing a bookkeeping proposal or service agreement that expressly incorporates these Terms, the client ("Client" or "you") acknowledges receipt of and agrees to these Terms.

Website visitors are subject to applicable website-use provisions. Merely visiting the website does not establish a bookkeeping service relationship.

The signed proposal, agreed scope of work, and incorporated Terms collectively form the service agreement. In the event of a conflict, the signed proposal or separately negotiated agreement will control.

2. Bookkeeping Services

Mera Bookkeeping LLC provides professional virtual bookkeeping services to businesses throughout the United States.

Services may include:

  • Monthly bookkeeping and financial reporting

  • QuickBooks Online setup and configuration

  • Bookkeeping Diagnostic Reviews

  • Cleanup and catch-up bookkeeping

  • Bank and credit card reconciliations

  • Transaction categorization and review

  • Profit and Loss and Balance Sheet preparation

  • Accounts receivable and accounts payable support

  • Payroll setup and bookkeeping support

  • QuickBooks Online migrations and conversions

  • Other bookkeeping services agreed upon in writing

Services are limited to those expressly included in the signed proposal.

Additional services outside the agreed scope require written approval and may result in additional fees.

3. Virtual Bookkeeping and QuickBooks Online

All bookkeeping services are performed remotely using QuickBooks Online.

Mera Bookkeeping LLC does not provide onsite or in-person bookkeeping services.

Clients are responsible for maintaining an appropriate QuickBooks Online subscription, providing authorized access, and supplying required documentation.

Unless specifically included in the proposal, third-party software subscriptions and related expenses are the Client's responsibility.

4. Client Responsibilities

Clients agree to provide complete, accurate, and timely financial information necessary to perform the contracted services.

Responsibilities include:

  • Providing QuickBooks Online access

  • Submitting bank and credit card statements

  • Providing invoices, receipts, and supporting documentation

  • Identifying all relevant business accounts

  • Responding to requests for clarification

  • Reviewing financial reports

  • Maintaining appropriate internal controls

  • Informing the Company of significant changes in business operations

Clients remain responsible for the accuracy and completeness of information they provide.

Mera Bookkeeping LLC will not knowingly guess the classification of ambiguous transactions. Unresolved items may be included in a consolidated client exception list.

Missing documentation or delayed responses may affect project timelines.

5. Diagnostic Review

A paid Diagnostic Review may be required before cleanup, catch-up, or ongoing bookkeeping services begin.

The review may include examining company settings, account classifications, reconciliation status, duplicate or missing transactions, and financial reporting issues.

The Company may provide a written findings report with recommendations, a proposed cleanup scope, and an estimate for additional services.

A Diagnostic Review is an assessment only and does not include correcting all identified issues unless specifically agreed upon.

Payment is required before the review begins.

Any credit toward future services must be expressly stated in the applicable proposal.

6. Cleanup and Catch-Up Bookkeeping

Cleanup and catch-up services are billed separately unless expressly included in a service package.

The proposal will specify the accounting periods, scope, fees, deliverables, and estimated completion timeline.

Additional work arising from previously undisclosed accounts, missing documentation, or significant bookkeeping issues may require a revised proposal.

Additional fees will not be charged without written authorization.

Completion timelines depend on the availability and accuracy of Client records and the timely receipt of requested information.

7. Monthly Bookkeeping Services

Monthly bookkeeping services are provided according to the signed proposal.

Standard services may include transaction categorization, reconciliations, monthly close procedures, financial reporting, and routine email support.

Payroll processing, historical cleanup, accounts receivable, accounts payable, sales tax services, and advisory meetings are excluded unless specifically included.

Fees may be based on transaction volume, account count, complexity, and the agreed scope.

Any proposed fee adjustment resulting from a material change in workload must be communicated and agreed upon in writing.

8. Initial 90-Day Service Agreement

All ongoing monthly bookkeeping engagements are subject to an initial 90-calendar-day service commitment unless the signed proposal expressly states otherwise.

The initial term begins on the service commencement date specified in the signed proposal.

During this period, the Client agrees to maintain the service relationship and fulfill the agreed payment obligations.

A Client wishing to terminate before the end of the initial term must provide written notice. Termination and any remaining payment obligations will be handled according to the signed agreement and applicable law.

The initial 90-day term does not automatically apply to one-time Diagnostic Reviews, setup projects, migrations, or cleanup services unless expressly stated.

9. Month-to-Month Renewal

Following completion of the initial 90-day term, ongoing monthly bookkeeping services automatically continue on a month-to-month basis unless either party provides notice of cancellation.

The agreed monthly service fee and scope remain in effect unless modified through written agreement.

The Client may cancel ongoing services by providing at least 30 calendar days' written notice, subject to the cancellation provisions below.

10. Cancellation Policy — 30 Days' Written Notice

Clients requesting cancellation of ongoing monthly bookkeeping services must provide at least 30 calendar days' written notice.

Cancellation requests must be submitted through the Company's designated business email or another written communication method accepted by the Company.

The notice period begins when the Company receives the written cancellation request.

For a Client who has completed the initial 90-day term, cancellation becomes effective no earlier than 30 calendar days after receipt of notice.

For a Client still within the initial 90-day term, cancellation becomes effective on the later of:

  • The final day of the initial 90-day commitment; or

  • The end of the 30-calendar-day notice period.

Clients remain responsible for authorized service fees through the effective termination date, subject to the signed agreement and applicable law.

If the effective cancellation date occurs during a prepaid monthly billing period, any unearned prepaid amounts will be handled under the refund provisions of these Terms and the signed agreement.

The Company will provide reasonable cooperation in transferring Client-owned financial records and agreed deliverables.

11. Service Fees and Billing

All service fees are established in a written proposal or service agreement.

Monthly Bookkeeping

Monthly bookkeeping fees are billed in advance and due on the first day of each month unless otherwise specified in writing.

One-Time Services

Diagnostic Reviews, cleanup projects, setup services, and migrations are billed according to their approved proposals.

Unless otherwise stated, invoices for one-time services are due upon receipt.

Work may begin after required payment, access, and documentation have been received.

Fees for services outside the agreed scope require Client approval before additional work is performed.

12. Automatic Payment Authorization

Monthly bookkeeping clients may be required to maintain an authorized automatic payment method.

Recurring charges are processed according to the payment authorization and billing terms accepted by the Client.

Clients are responsible for maintaining valid payment information.

Any agreed change to recurring fees will be communicated before the revised amount is charged.

Recurring payments will be discontinued following the effective termination of services, except for outstanding authorized obligations.

The payment authorization is governed by the applicable payment platform terms and separately obtained Client consent.

13. Late Payments and Service Suspension

Invoices must be paid by the agreed due date.

If a payment is not received by the due date, Mera Bookkeeping LLC may issue a written payment reminder identifying the outstanding balance and requesting payment.

If the balance remains unpaid, the Company may provide written notice that services will be suspended unless payment is received within the reasonable cure period specified in that notice.

Services may be suspended after the stated cure period expires without payment, subject to applicable law.

During suspension, bookkeeping processing, reconciliations, and financial reporting may be delayed.

The Company is not responsible for delays directly caused by the Client's failure to satisfy agreed payment obligations, except as otherwise required by law.

Mera Bookkeeping LLC does not charge additional late payment fees or late payment interest.

Suspension does not automatically terminate the service agreement or eliminate outstanding authorized payment obligations.

14. Refund Policy

Fees for bookkeeping services already completed are nonrefundable, except as otherwise required by law.

For prepaid services that have not been fully performed, the Company will account for completed work and authorized nonrecoverable expenses.

Unearned prepaid amounts will be refunded or otherwise handled in accordance with the signed agreement and applicable law.

For canceled one-time projects, charges will be based on services performed and authorized expenses incurred before cancellation.

Refund requests must be submitted in writing.

15. Termination by Mera Bookkeeping LLC

The Company may suspend or terminate services for material reasons, including:

  • Continued nonpayment

  • Material breach of the service agreement

  • Failure to provide necessary financial records

  • Fraudulent or unlawful activities

  • Threatening or abusive conduct

  • Circumstances preventing lawful or professional service delivery

Where reasonably practicable, written notice and an opportunity to resolve the issue will be provided.

Termination does not eliminate fees properly owed for services performed.

16. Confidentiality and Data Security

Mera Bookkeeping LLC recognizes the confidential nature of Client financial information.

The Company will use reasonable administrative, technical, and organizational safeguards to protect Client information.

Confidential information will be used for legitimate purposes related to service delivery, business operations, legal compliance, and protection of legal rights.

Information may be disclosed to authorized service providers when reasonably necessary or when required by law.

The Company does not sell Client financial information.

No electronic storage or communication system can guarantee absolute security.

Confidentiality obligations continue after termination, subject to applicable law.

17. Financial Records and Ownership

Clients retain ownership of their original financial records, business information, and financial data.

The Company may retain its internal working papers, proprietary templates, and business records.

Upon termination, the Company will reasonably facilitate access to Client-owned financial records and completed deliverables.

Clients remain responsible for maintaining records in accordance with applicable legal and tax retention requirements.

18. Financial Reporting and Accuracy

Mera Bookkeeping LLC will perform agreed bookkeeping services with reasonable professional care.

Financial statements are prepared using information available within the agreed scope.

Bookkeeping services do not constitute an audit, examination, review engagement, or other assurance service.

The Company does not guarantee detection of every error, fraud, theft, or financial irregularity.

Clients remain responsible for reviewing financial reports, maintaining internal controls, and making management decisions.

19. Tax Preparation and Legal Advice

Standard bookkeeping services do not include income tax preparation, tax filing, legal advice, or representation before taxing authorities.

Any tax-related services must be separately agreed upon in writing and provided only when the Company is qualified and legally authorized.

Clients are responsible for engaging appropriate tax and legal professionals when needed.

20. Independent Contractor Relationship

Mera Bookkeeping LLC provides services as an independent contractor.

Nothing in the agreement creates an employment relationship, partnership, joint venture, or general agency relationship.

The Company controls its work methods, subject to the agreed scope and applicable law.

21. Third-Party Software and Services

The Company may use QuickBooks Online, approved payment platforms, secure document-sharing services, and other third-party providers.

Third-party services are subject to their respective terms and privacy policies.

The Company is not responsible for outages, pricing changes, or technical failures outside its reasonable control.

22. Limitation of Liability

To the extent permitted by applicable law, neither party will be liable to the other for indirect, incidental, special, consequential, or punitive damages arising from the service relationship.

Nothing in these Terms excludes liability that cannot lawfully be excluded or excuses the Company from exercising reasonable professional care.

Any specific monetary limitation of professional liability must be expressly stated in the signed service agreement.

23. Website Use and Intellectual Property

Website visitors agree to use the website lawfully and must not attempt unauthorized access, interfere with website operations, or distribute malicious content.

Original website content, proprietary templates, workflows, and educational materials remain the intellectual property of Mera Bookkeeping LLC unless otherwise agreed.

Clients may use financial reports and deliverables prepared for their business for legitimate internal purposes.

24. Governing Law and Dispute Resolution

These Terms are governed by the laws of the State of Florida, subject to applicable mandatory laws.

The parties agree to attempt good-faith resolution of disputes through written communication before pursuing formal proceedings, except when urgent legal relief is necessary.

Any additional mediation, arbitration, or venue provisions must be expressly included in the signed agreement.

25. Changes to Terms & Conditions

Mera Bookkeeping LLC may update its website Terms & Conditions to reflect changes in services, operations, or legal requirements.

Updated terms will display a revised effective date.

Website updates do not automatically modify existing signed client agreements.

Any amendment to an existing service agreement must comply with its amendment provisions and applicable law.

26. Electronic Acceptance and Client Agreement

Clients may accept proposals and service agreements electronically.

By electronically signing a proposal that expressly incorporates these Terms, the Client acknowledges receiving and agreeing to the identified version of the Terms & Conditions.

Electronic signatures and records may be used to document acceptance to the extent permitted by applicable law.

The Company will retain or make available the applicable version of the Terms associated with the signed agreement.

27. Contact Information

Mera Bookkeeping LLC
Melbourne, Florida, United States
Website: www.merabookkeeping.com

For questions regarding these Terms, service agreements, billing, or cancellation requests, please contact us through our website contact form or designated business email.

 

 

Acknowledgment

By signing a bookkeeping service proposal or agreement incorporating these Terms & Conditions, the Client acknowledges that they have received, reviewed, and agreed to the applicable terms, including the 90-day initial commitment, 30-day written cancellation notice, payment requirements, and service suspension policy.